Whether your trucking business has 1 truck or 10, you know you need a reliable trucking management software (TMS trucking software) for your company to manage. Systems to manage a trucking business can be computerized to be most efficient and effective for a trucking business. So why rely on paper and envelopes that may get lost or misfiled? Getting organized so you can get paid quicker is only one of the key components of a good TMS trucking software.
Trucking Management Software Organizes Your Time, Not Just Your Data
Everyone talks about getting organized to be able to
- find your data
- get your invoices correct
- track your maintenance
- collect your IFTA and IRP records.
Yes, of course a good total trucking management software package will do that. That’s simple data management. But if that’s all you’re asking your trucking company software to do, you’ve set the bar too low.
A TMS trucking software package should do much more by saving you time, not just saving your data.
- Does your TMS allow you to enter dispatches faster?
- Can your TMS trucking software reduce search times when it’s time to invoice a load?
- Will your IFTA and IRP reports take minutes or mere seconds to compute?
If time = money, then the time it takes for you to manage these cash flow tasks is critical to making a profit with your trucking business.
Invoicing Power
Hauling a load is only half of the trucker’s job. The other half is in the office.
Don’t be fooled. Driving a rig is billed by the mile, but it’s time that determines if you’re making a profit. How long after you finish a delivery is your invoice in the shipper’s mail box? Are you depending on the USPS? It could be weeks. If you’re depending on the internet, it could be seconds. But the real hold up isn’t the method of invoice delivery. It’s how long it takes a trucking company’s admin to set the invoice sent out.
And if you don’t have an admin, it’s the owner’s job. In the middle of all the other tasks, taking time to send out a bill looks relatively unimportant until we realize – that’s how we get paid!
An invoice needs to include all of the data from the point of dispatch to delivery. All those extra expenses like tolls or fuel have to be included on that invoice. Unless we’re tracking all those expenses in real time, unsent or unpaid invoices will back up our cash flow.
Cash flow is king
If the money isn’t coming in, it won’t be long until the company is off the road. Invoices are the way we get paid. We have to have an organized system that collects all the data and all the expenses and puts them on an invoice clearly so that there’s no confusion in the shipper’s accounts receivable office. TMS trucking software can handle this task for you. Will a Google spreadsheet enter all this data automatically for you? Only if you spend a lot of time creating the programming. That’s time not hauling a load. That’s time that isn’t paid. (And that’s not good!)
The quicker you send out an invoice, the quicker you get paid. It’s that simple.
TruckingOffice PRO TMS trucking software is dedicated to making that process simple and fast so that that cash rolls in as quickly as possible. If you’re building a fleet, TruckingOffice PRO is the tool you need to keep your cash flow rolling in.
TruckingOffice Trucking Management Software
Using a single TMS trucking software package gives the independent owner operator the same benefits that big trucking companies have in expensive software solutions. TruckingOffice PRO offers the best options for the solo trucker or the fleet builder. We’ve got affordable trucking management software that handles everything. TruckingOffice PRO makes your life easier and managing your business smoother by helping you handle your tasks better and faster:
- dispatches
- routing
- invoice generation and tracking
- expense management
- IFTA and IRP
- maintenance
- Trucker Stats™– reports to show the state of your trucking business.
Combined with the TruckingOffice ELD, you’ve got everything you need to build a successful trucking business – even from the cab of your truck.
Contact us today to learn how TruckingOffice PRO can help you avoid loads that cost you money to deliver and to discover what equipment is the most profitable for you.
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